Privacy Policy

Tadley Scouts takes the issue of privacy very seriously and is committed to protecting and respecting our users' privacy online. This Privacy Statement sets out our current data processing practices and should be read in conjunction with our terms and conditions. If you have any queries or concerns regarding these practices, you should contact us at [email protected].

1. The information we collect

The only circumstances in which we will provide any of your personal data to a third party for non commercial purposes are those contained in this Privacy Policy

2. Sharing of data

We do not share any of your data collected outside of Tadley Scouts.

3. Legal jurisdiction

All personal information and details held on and processed by computers situated in the United Kingdom.

4. Further information

tadleyscouts.org.uk will as part of it's normal operation send out to information emails. Members can unsubscribe from these emails at any time.

5. Disclosure of data by order of a Court and Security

We reserve the right to communicate a Member's personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member's responsibility:

to keep their password secret
to protect against unauthorised access to your personal details
to log off from any services when not using it; and
to ensure against use by anyone else of our services through the machine that Member uses while they are "logged on" to the service
to search and obtain only the data specifically required and allowed for relating to their role.

6. Use of cookies by Tadley Scouts

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. We only use cookies that are absolutely necessary for the operations of our website through Microsoft Azure and Cloudflare (our service providers). We also use Hotjar to optimise our website, read about this in section 7 of this policy.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

7. Hotjar Analytics and Feedback

We use Hotjar in order to better understand our users’ needs and to optimise this service and experience. Hotjar is a technology service that helps us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behaviour and their devices. This includes a device's IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymised user profile. Hotjar is contractually forbidden to sell any of the data collected on our behalf.

For further details, please see the ‘about Hotjar’ section of Hotjar’s support site.

8. The Data Protection act

You can obtain further information about data protection laws by visiting the Information Commissioner's Office website.

9. Contacting Tadley Scouts

If you want to contact us to raise any questions about this privacy statement, or any general matters relating to tadleyscouts.org.uk, you can contact us using this email address: [email protected].

To obtain Tadley Scouts' Data Protection Policy, or request a Subject Access Request (SAR), please email [email protected].

Please use this address if you wish to request from us a copy of the personal data we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.

Charity Number 1195007